25 Feb 2025
TENDER REFERENCE NO.: 028-731/01 SJ1
INVITATION TO TENDER FOR PROVISION OF SECURITY GUARD SERVICES FOR THE SINGAPORE HIGH COMMISSION IN NEW DELHI
ALL RIGHTS RESERVED. THESE DOCUMENTS MAY NOT BE REPRODUCED IN ANY FORM OR BY ANY MEANS (OTHER THAN FOR THE LIMITED PURPOSES OF RESPONDING TO THIS INVITATION TO TENDER) WITHOUT THE PRIOR PERMISSION OF THE GOVERNMENT OF THE REPUBLIC OF SINGAPORE.
ALL INFORMATION IN THESE DOCUMENTS IS NOT TO BE COMMUNICATED, EITHER DIRECTLY OR INDIRECTLY, TO THE PRESS OR TO ANY PERSON NOT AUTHORISED TO RECEIVE IT.
25 February 2025
To all Tenderers,
TENDER REFERENCE NO: 028-731/01 SJ1
You are invited by the Government of the Republic of Singapore as represented by the Singapore High Commission of the Republic of Singapore in New Delhi, India, under the Ministry of Foreign Affairs of the Republic of Singapore, to participate in this Invitation to Tender (“ITT”) for the Provision of Security Guard Services for the Singapore High Commission in New Delhi.
2 This ITT contains the following:
3 The prescribed Form of Tender attached to this Covering Letter must be fully completed.
4 Your Tender Offer must be fully completed and submitted in accordance with this ITT. You are advised to read carefully all documents enclosed in this ITT before submitting your Tender Offer.
5 Interested tenderers should write to the appended contact persons to retrieve the tender documents from the High Commission before mandatory onsite briefing. Similarly, all enquiries regarding this ITT should be made in writing and directed to:
The Government of the Republic of Singapore
as represented by the High Commission of the Republic of Singapore in Delhi, India and Ministry of Foreign Affairs of the Republic of Singapore
E-6 Chandragupta Marg, Chanakyapuri, New Delhi - 110021
Contact Persons:
6 A mandatory onsite briefing and show-around will be conducted on Friday 7 March 2025 at 1500 hours (local time). Interested companies should email to Mr Joseph Tang and Mr Kevin Liew by Thursday 6 March 2025 by 1200 noon (local time) to register your attendance for this compulsory briefing.
7 The closing date of this ITT is Thursday 3 April 2025 at 1600 hours (local time). The acceptance and award of the ITT will be at the sole discretion of the Singapore High Commission in accordance with this ITT. The Singapore High Commission does not bind itself to accept the lowest offer, or the whole or part of any offer.
8 All tender offers – one copy each of original and duplicate - must be delivered by hand in a sealed envelope addressed to Mr Joseph Tang, Attache (Admin & Technical) with the heading “ITT for Provision of Security Guard Services for the Singapore High Commission in New Delhi” by the given deadline as stipulated in paragraph 7.
9 All costs or expenses incurred in the preparation and submission of the Tender proposal will be borne by the Contractors.
10 The Tender will be evaluated based on the following criteria and weightage assigned:
|
S/N |
Criteria |
Weightage Assigned |
|
1 |
The tenderer must be in possession of a valid company registration licence/certificate to undertake security guard services in Delhi / NCR region. |
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified
|
|
2 |
The tenderer must attend the compulsory site show around and briefing.
|
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified
|
|
3 |
The tenderer must furnish a management plan to outline manpower deployment and support during a full or partial lockdown imposed by the local government or the High Commission. |
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified
|
|
4 |
Incumbent service providers who provide term contract services to the Singapore High Commission should not participate in the tender to avoid conflict of interest. |
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified
|
|
5 |
The tenderer must have relevant track records demonstrating that they had provided the relevant services minimally for the past 8 continuous years. |
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified
|
|
6 |
The tenderer must have completed at least one similar contract with a deployment of 50 security personnel at a value of at least Rs 6 Crores with a turnover of Rs 10 crores in one of the last 3 years. A certificate from a Chartered Accountant Firm must be attached with the tender proposal. |
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified
|
|
7 |
Quality of Proposal
a) Employee Well-Being b) Reliability of services and project team c) Compliance with Requirement Specifications d) Innovation
|
35% |
|
8 |
Financial Stability
|
3% |
|
9 |
Track Record
|
12% |
|
10 |
Price
|
50% |
|
|
TOTAL |
100% |
*Those who fail to meet these critical criteria will be disqualified
11 The proposal offer shall remain valid for acceptance for a minimum period of ninety (90) days from the closing date of this ITT.
Yours sincerely,
SIMON WONG
High Commissioner
Singapore High Commission of the Republic of Singapore in Delhi, India
for and on behalf of the Government of the Republic of Singapore