11 Feb 2025
TENDER REFERENCE NO.: 028-731/01 SJ 13
11 February 2025
To all Tenderers,
TENDER REFERENCE NO: 028-731/01 SJ 29
You are invited by the Government of the Republic of Singapore as represented by the Singapore High Commission of the Republic of Singapore in New Delhi, India, under the Ministry of Foreign Affairs of the Republic of Singapore, to participate in this Invitation to Tender (“ITT”) for Provision of Consolidated Maintenance of Mechanical & Electrical Systems at the Singapore High Commission in New Delhi.
2 This ITT contains the following:
3 The prescribed Form of Tender attached to this Covering Letter must be fully completed.
4 Your Tender Offer must be fully completed and submitted in accordance with this ITT. You are advised to read carefully all documents enclosed in this ITT before submitting your Tender Offer.
5 Interested tenderers should write to the appended contact persons to retrieve the tender documents from the High Commission before mandatory onsite briefing. Similarly, all enquiries regarding this ITT should be made in writing and directed to:
The Government of the Republic of Singapore as represented by the High Commission of the Republic of Singapore in Delhi, India and Ministry of Foreign Affairs of the Republic of Singapore
E-6 Chandragupta Marg, Chanakyapuri, New Delhi - 110021
Contact Persons:
6 A mandatory onsite briefing and show-around will be conducted on Tuesday 18 February 2025 at 1500 hours (local time). Interested companies should email to Mr Kevin Liew and Mr Joseph Tang by Monday 17 February at 1200 noon (local time) to register your attendance for this compulsory briefing.
7 The closing date of this ITT is Tuesday 18 March 2025 at 1500 hours (local time). The acceptance and award of the ITT will be at the sole discretion of the Singapore High Commission in accordance with this ITT. The Singapore High Commission does not bind itself to accept the lowest offer, or the whole or part of any offer.
8 All tender offers – one copy each of original and duplicate - must be delivered by hand in a sealed envelope addressed to Mr Kevin Liew, Counsellor (Admin & Consular) with the heading “ITT for Provision of Consolidated Maintenance of Mechanical & Electrical Systems at the Singapore High Commission in New Delhi” by the given deadline as stipulated in paragraph 7.
9 All costs or expenses incurred in the preparation and submission of the Tender proposal will be borne by the Contractors.
10 The Tender will be evaluated based on the following criteria and weightage assigned:
|
S/N |
Criteria |
Weightage Assigned |
|
1 |
Attendance at compulsory briefing cum site show-round |
Critical but non-scoreable
Companies which do not meet the criteria will be disqualified.
|
|
2 |
The Contractor must have a valid company registration for New Delhi/NCR. This must be attached with the Tender Proposal.
|
|
|
3 |
The tenderer must have relevant track records demonstrating that they had provided the relevant services minimally for the past 5 continuous years.
|
|
|
4 |
The Contractor must complete a single similar maintenance contract for the same of a value of Rs 3 Crore with a turnover of Rs 6 Crore in one of the last 5 years. A certificate from a Chartered Accountant Firm must be attached with the Tender Proposal.
|
|
|
5 |
Incumbent service providers who provide Managing Agent and security guarding services should not participate in the tender to avoid conflict of interest.
|
|
|
6 |
Pricing |
50%
|
|
7 |
Quality of Proposal
|
29% |
|
8 |
Financial Stability
|
3% |
|
9 |
Track Record
|
18% |
|
|
TOTAL |
100% |
11 The proposal offer shall remain valid for acceptance for a minimum period of ninety (90) days from the closing date of this ITT.
Yours sincerely,
SIMON WONG
High Commissioner
Singapore High Commission of the Republic of Singapore in Delhi, India
for and on behalf of the Government of the Republic of Singapore